HVAC Maintenance Service Maltz- Chapman Annex JBSA-Lackland
FA3016 502 CONS CL
- Posted
- June 16, 2026
- Due
- June 22, 2026
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Scope
The contractor shall provide a comprehensive preventative and corrective maintenance program for all HVAC systems (PoolPak dehumidifiers, RTUs, mini-splits, exhaust fans, boilers, water heaters, and circulating/glycol pumps) at Building 98 – Aquatic Training Center, JBSA-Lackland Chapman Annex, including quarterly, semi-annual, and annual scheduled PM tasks, filter replacement, and 24/7/365 emergency response with on-site arrival within 4 hours. The contractor must supply all labor, tools, materials, parts, and supervision, and deliver monthly activity reports, a Quality Control Plan, and an Environmental Protection Plan.
Key dates
- Response deadline
- June 22, 2026
- Q&A deadline
- Not stated in this solicitation — double-check the source
- Site visit
- Not required
Money
- Estimated value
- Not stated in this solicitation — double-check the source
- Bid bond
- Not requiredA bid bond guarantees you'll sign the contract if you win. 'Not required' means you can bid without posting one — one less hurdle for a small shop.
- Performance bond
- Not stated in this solicitation — double-check the sourceA performance bond guarantees you'll finish the work to spec — commonly required after award on construction jobs.
- Payment bond
- Not stated in this solicitation — double-check the sourceA payment bond guarantees you'll pay your subcontractors and suppliers.
Insurance
| Coverage | Required limit |
|---|---|
| General Liability | Not specified |
| Workers Compensation | Not specified |
Licenses & registrations
- Active SAM.gov registration
- Active CAGE code
- EPA Section 608 Refrigerant Handling Certification (technicians handling refrigerants must be properly licensed)
- Applicable state/local HVAC contractor license (Texas)
Set-aside
Small Business set-aside
Reserved for small businesses — only firms under the SBA size standard for this work can bid; large companies are excluded.
Official designation: Total Small Business Set-Aside (FAR 19.5)
Check if you qualify →Top 3 disqualifiers
The things that actually get bids thrown out.
- 1Failure to meet the Total Small Business set-aside size standard under NAICS 238220 (receipts-based threshold applies)
- 2Late submission — bid due 2026-06-22 at 17:00 UTC; late proposals are typically rejected outright
- 3Missing required proposal components (Quality Control Plan and Environmental Protection Plan are mandatory submittal items)
Can you win this?
NAICS 238220 (Plumbing, Heating, and Air-Conditioning Contractors). Confirm your SAM.gov registration lists 238220 as a primary or secondary NAICS and that you meet the small business size standard.
Use the toolThis is a Total Small Business Set-Aside under FAR 19.5. Confirm your firm qualifies as a small business under NAICS 238220 before investing bid effort.
Use the toolThis is a federal SAM.gov solicitation — you must have an active SAM.gov registration with a current CAGE code by the bid date of 2026-06-22. Renewals can take weeks, so check now.
No performance, payment, or bid bonds are mentioned in the solicitation documents. Confirm with the final solicitation that no bonds are required before award.
The PWS does not specify dollar limits for insurance coverage, but general liability and workers' compensation are standard requirements for JBSA base access contracts. Confirm exact limits when the final solicitation is posted.
Prepare references and a capability statement demonstrating HVAC maintenance experience directly relevant to the equipment types listed (PoolPak dehumidifiers, RTUs, boilers, mini-splits) and to aquatic or high-humidity facility environments.
Use the toolService contracts on federal installations typically fall under the Service Contract Act (SCA). Confirm the applicable wage determination for Bexar County, TX applies and that you can pay those rates and handle required reporting.
Use the toolNo site visit is mentioned in the solicitation documents. Watch for any amendment that schedules a pre-bid site walk at Building 98, JBSA-Lackland Chapman Annex.
Sources: Solicitation listing, PWS+HVAC+maintenane+service+Maltz-DRAFT.pdf
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