Heating and Cooling Units Services and Repair Contractor for Comprehensive Energy Assistance Program (CEAP)
M0007
- Posted
- June 14, 2026
- Due
- July 2, 2026
Sam's bid workup
Everything you need to decide whether to bid — no need to open the original RFP.
Scope
The City of Lubbock, TX is seeking one or more contractors to service and repair existing heating and cooling units and install portable air conditioning units under the Comprehensive Energy Assistance Program (CEAP). Multiple awards may be made if in the best interest of the City to ensure adequate service coverage across the region.
Key dates
- Response deadline
- July 2, 2026
- Q&A deadline
- Sam couldn't fully read this solicitation's documents — check the source
- Site visit
- Not required
Money
- Estimated value
- Sam couldn't fully read this solicitation's documents — check the source
- Bid bond
- Not requiredA bid bond guarantees you'll sign the contract if you win. 'Not required' means you can bid without posting one — one less hurdle for a small shop.
- Performance bond
- Sam couldn't fully read this solicitation's documents — check the sourceA performance bond guarantees you'll finish the work to spec — commonly required after award on construction jobs.
- Payment bond
- Sam couldn't fully read this solicitation's documents — check the sourceA payment bond guarantees you'll pay your subcontractors and suppliers.
Insurance
This solicitation didn't spell out insurance limits. As a rule of thumb, government construction contracts typically expect:
- General Liability — commonly $1M per occurrence / $2M aggregate
- Workers' Compensation — statutory limits, once you have employees
- Automobile Liability — commonly $1M combined single limit
- Builder's Risk — sometimes required, sized to the contract value
Texas is the only state where private employers can legally opt out of workers' comp — but government contracts almost always require it anyway. These are general norms, not figures from this solicitation — always confirm the exact limits in the contract before you bid.
Licenses & registrations
- HVAC contractor license (Texas)
- Active SAM.gov registration
- Active CAGE code
Set-aside
None stated
This is a set-aside — competition is limited to a specific group of qualifying businesses. Confirm you're eligible before investing in a bid.
Check if you qualify →Top 3 disqualifiers
The things that actually get bids thrown out.
- 1Incomplete bid package — failure to submit the completed bid form with all required documentation
- 2Late submission — bids must be received by 3:00 PM CT on July 2, 2026
- 3No HVAC contractor credentials or inability to demonstrate relevant service/repair experience for heating and cooling units
Can you win this?
This solicitation uses NAICS 238990 (All Other Specialty Trade Contractors). Confirm your SAM.gov or state registration covers this code and that you meet the associated small business size standard.
Use the toolNo set-aside is stated for this City of Lubbock ITB — it appears to be open competition. No eligibility restriction applies, but confirm with the contact before bidding.
Use the toolThis is a Texas ESBD posting by a city agency; federal SAM.gov registration is not explicitly required but is listed as best practice. Confirm any state/local vendor registration the City of Lubbock requires via the Bonfire portal.
No bid, performance, or payment bond requirements are stated in the solicitation description. Review the attached ITB PDF (ITB 26-19678-KM) to confirm no bonds are required before submitting.
No insurance limits are specified in the solicitation description. Review the attached ITB PDF for any General Liability, Workers' Compensation, or auto coverage requirements before the award date.
The City may make multiple awards and is evaluating vendors to provide HVAC service, repair, and portable AC installation. Prepare references and a capability statement demonstrating HVAC service and repair work of similar scope.
Use the toolThis is a City of Lubbock (municipal) contract under a CEAP energy assistance program. Davis-Bacon may not apply, but Texas prevailing wage requirements could. Review the ITB attachment and confirm with the contact (Kiara Morgan, 806-775-2167).
Use the toolNo site visit is mentioned in this solicitation. Work is performed at client residences across multiple highway districts throughout Texas, so no pre-bid site visit is required.
Sources: Solicitation listing
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